The use of technology in HR functions has drastically increased in the last few years. With the rapid and continuous advancement in technology, the technical efficiency of every HR function has improved drastically. That helps in providing a better work environment for the employees, and you can see increased employee engagement and productivity in the organization as a whole.
In this blog, we will take a glance at how HRMS software helps to improve every HR function and helps your organization grow.
What is HRMS software?
HRMS software is a set of tools that assist and automate HR functions to improve productivity and save time. The software is also known as HR software and has various tools to ensure better HR management. Some of these HR functions are listed below.
Compensation and Benefits
Designing a compensation and benefits package for employees involves a lot of factors. HR has to study the company’s budget and the history of the salary that the firm has offered in the past few years. Then human resources needs to conduct a study to get an industry average on the salary and benefits that are offered to the candidates in the industry.
It’s crucial to have the right mix of benefits and allowances that are valued by the candidates. Benefits such as remote work or flexibility can be deciding factors for top talent in the industry. HRMS software helps HR design compensation and benefit packages that are competitive in the market. Through employee self-service portals or chatbots, HRMS software also resolves employee queries regarding the same and saves HR”s time.
Recruitment and talent acquisition
The organization’s productivity is a cumulative effort that the employees put towards the organizational goals. To ensure that the company can deliver the promised quality goods and services to the customers, they need efficient employees in the workforce. The process of hiring, finding, and hiring the right candidates for the company is known as recruitment.
The hiring process is lengthy and expensive in nature. Recruitment managers need to invest plenty of time just to filter the right candidates from the thousands of applications they receive. HRMS software assists HR in doing job postings on various platforms and shortlisting the right candidates with the help of ATS (Applicant Tracking System).
The recruitment module does further assist in scheduling interviews and ensures that there is no duplication of candidates. It improves coordination among various stakeholders and plays a crucial role in designing compensation packages to hire top talent.
The HR software also maintains data on candidates who can be the right fit for the company in various roles that will be available in the future. That way, talent management becomes easy, and the firm is always prepared for the executive as well as leadership roles of the company.
Strategic Planning
Gone are the days when HR was considered an admin department or the voice of the company’s management. Human resources now play an important role in strategic planning for the organization and in developing policies for employee well-being.
HRMS software provides HR with the necessary attendance and performance management data that will help them get better insight into the workforce. It becomes easier for them to make meaningful MIS reports. These reports can assist management in making important decisions. This way, HR can put greater efforts into strategically improving employee productivity and engagement in the company.
Learning and development
The company needs to invest in continuous employee reskilling efforts to ensure the productivity of the organization. The HRMS software helps you identify the skill requirements in the organization. The training module also assists in personalizing the training programs for individual needs.
It can help you provide the necessary knowledge to the employee at their convenience and monitor their progress in terms of completions as well as different tests and assignments. This way, it is easy to identify if an employee needs extra assistance with their training. The learning and development efforts can be continued with the HR software, and there is continuous growth in productivity as your workforce is always ready to use the newer technology and surpass the competition in the market.
Attendance Management
Attendance is a function that requires HR software to save time and money. It is an essential and repetitive task that takes a lot of time and is prone to errors when done manually.
HRMS software ensures correct attendance and timekeeping. As the attendance data is directly fetched from the software, there is accuracy in the payroll regarding working hours and overtime. This way, irrespective of the multiple shifts or flexible work schedule, employees get the right attendance and accurate overtime pay in the company.
Summary
HRMS software makes it easier to do every HR process or function in the company. It assists in recruitment, compensation, strategic planning, learning, and development. It makes it easier to complete the processes accurately and increases the productivity of the organization.
Author Bio
Shital is a writer with numerous years of experience in content for IT companies. Her primary interest lies in creating well-researched articles about how software solutions improve an employee’s productivity and help businesses grow. In her free time, she likes reading books. Currently, she is working with Pocket HRMS, an HRMS software provider.
